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Senior Programme Officer - Documentation and Information (SPGRC Lusaka, Zambia) - Southern African Development Community (SADC)

Location: Southern Africa

Job Summary

The Southern Africa Development Community Secretariat (SADC) is seeking to recruit highly motivated and experienced professionals who are citizens of Member States of the SADC to fill the following regional positions to its Organization Structure.

4. Senior Programme Officer - Documentation and Information - SADC Plant Genetic Resource Centre (SPGRC) (Lusaka, Zambia) – Job Grade 5

Purpose of the job:

Plan, develop, install and coordinate a documentation system for PGR in SADC, and publicise SPGRC network

Duties And Responsibilities

Installation and updating hard- and software

  • Purchase and installation of hard- and software
  • Maintenance and upgrading of LAN
  • Ensuring an all-time availability of Internet access
  • Developing, testing and installing in-house developed applications
  • Develop, install and maintain documentation system (SDIS) and databases
  • Develop, test and install of SDIS database at SPGRC and in Member State
  • Training users
  • Development of new databases required by SPGRC network users such as web-based databases that include such important features like GIS, strict anti-virus features, etc.

Coordination and support documentation activities in SPGRC network

  • Technical backstopping missions to NPGRCs
  • Organise, update and manage SPGRC library
  • Supervision of cataloguing and classification of newly acquired publications
  • Purchase of books, manuals and subscription of periodicals
  • Acquisition and maintenance of electronic library management software

Publicise activities of the SPGRC network

  • Designing, typesetting and editing annual report, newsletters, and other SPGRC network publications
  • Organise and participate in annual agricultural shows
  • Revising and reproducing promotional materials


  • Continually upgrade own knowledge in the specific work area
  • Supervise the work of team falling under the senior officer

Qualifications And Experience

At least a Masters Degree in Agriculture or Plant Sciences from a recognised Institution

Specialised Knowledge

  • Experience and knowledge in computerised information management that include database development and management, office management software and GIS
  • Good understanding of PGR management
  • Proficient in the use of computers and computer software relevant to the position


  • At least 10 years relevant experience
  • Skills Requirements
  • Communication and presentation skills
  • Decision-making skills
  • Interpersonal skills
  •  Supervisory skills
  • Mentoring and coaching skills
  • Networking and relationship building skills
  • Organisational skills (planning, budgeting, work prioritisation, time management)
  • Research, analytical and problem-solving skills
  • Team building skills

Competency Requirement

  • Apply interpersonal styles/methods to develop, motivate and empower individuals toward achievement of goals
  • Capable of maintaining quality whilst working under pressure and adhering to deadlines
  • Capacity to motivate and influence people positively, and create a climate where people want to do their best
  • Conceptual and practical thinking
  • Customer focused
  • Decisive
  • Demonstrated ability to work well, present and win support for ideas in an international, multi-cultural and highly political environment
  • Organisational awareness with an understanding of how to engage the organisation to get things done
  • Maintain confidentiality and is respectful of sensitive situations
  • Methodical and organised, and able to look at the big picture without losing the attention to details
  • Professionalism and adherence to good work ethics
  • Question status quo / conventional approaches and encourage new ideas and innovations for progress
  • Resilience and personal drive, self-motivation
  • Results and performance driven
  • Thinks and acts strategically  

How To Apply

The positions are open to qualified applicants who:

  • Are 50 years old or younger. This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 60 years.
  • Are from the following eligible Member States: Angola, Botswana, Comoros, Democratic Republic of Congo, Eswatini, Lesotho, Madagascar, Malawi Mauritius, Mozambique, Namibia, Seychelles, South Africa, United Republic of Tanzania, Zambia and Zimbabwe.

Closing Date and Submission of Applications: Applications must be submitted to the SADC National Contact Point / of the eligible Member States not later than or on 23 May 2022.

Applications should be accompanied by the following:

  • A cover letter stating the position that you want to be considered for and describe how your qualifications, experience and competencies are relevant to the position
  • Not more than five (5) pages updated curriculum vitae;
  • Certified copies of your degree(s), Diploma(s) and Certificate(s); and
  • Duly signed and completed SADC Application Form.

Should you be shortlisted, you will be required to produce evidence of educational and professional qualifications supporting your application, on the day of your interview.

Gender Mainstreaming

SADC is an equal opportunity employer and particularly encourages applications from female candidates.

If you are results orientated, you have a passion for the transformation and development of Southern Africa, and possess the required competencies, please submit your application.

Only applicants who meet the requirements of the SADC Secretariat and being considered for interview, will be contacted. Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

For further details on the position that you want to apply for, job profiles and SADC Application Form, refer to the SADC Website: 

Details can also be obtained from the National Contact Point in your respective country.  

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