Personal Assistant To The Registrar

Allied Health Practitioners Council of Zimbabwe

Mar. 28, 2023

Job Description

The Personal Assistant (PA) will report to the Registrar, who is the Head of Secretariat.

To proactively manage and coordinate the diary of the Registrar by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Plan and organise travel and accommodation when required.
Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Registrar are met.
To provide support for Council meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up on action points.
To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Registrar.
Supporting the Registrar to keep the Council informed about the work of the organisation and their appropriate training and induction.
Performs procurement duties and other administration duties
Be the point of contact between the Registrar, staff and the external public.
Handling of confidential information with due diligence and care.

Diploma in Secretarial Studies / Office Administration.
At least 3 years of work experience in a similar position.
Good command of English both oral and written and good listening skills.
The ability to work effectively with colleagues at all levels ,innovativeness and pro-activeness required.
Ability to prioritize, meet deadlines and manage the conflicting demands of any workload.
Excellent writing, editing, grammatical and organizational skills.
Ability to work under pressure and handle highly confidential matters.