Office Assistant - Population Solutions for Health job at in Zimbabwe

Job Description

Job Summary

To ensure that a clean, safe and healthy working environment conducive for maximum staff welfare is maintained and sustained on a daily basis in compliance with COVID-19 best practices

Duties And Responsibilities

Cleans all office floor surfaces, office furniture, banister rails as well as most common surfaces, twice daily, with a sodium hypochlorite -based disinfectant and ensures high contact surfaces like door handles and banister rails are cleaned 5 times a day.
Cleans and vacuums (where applicable) all offices on daily basis to ensure good working environment for staff daily.
Collects all refuse bins from offices and empties them in the designated waste collection bin to prevent pests and maintain hygienic conditions in the offices daily.
Dusts desks, window seals, furniture and other equipment to minimise dusty conditions for office staff on daily basis.
Ensures the boardroom and all meeting rooms are always clean including disinfection after every meeting.
Cleans ablution facilities.
Maintains cleanliness in the car park and surrounds.
Prepares tea for staff daily.
Serves teas and refreshments in meetings and to visitors.
Washes and cleans all tea utensils and dishes as well as dish towels for hygienic purposes daily.
Collects all the cleaned utensils and packs them in the kitchen cabinet for safe keeping and future use.
Identifies and reports damaged office property.
Checks on equipment e.g., photocopier, water tank and generator to ensure they are functioning properly.
Assists the procurement team when buying groceries.
Prepares grocery schedule for HQ staff.
Updates groceries on bin cards every day.
Assists by manning the reception as and when required.
Assists the Administration Officer by providing relief services in his/her absence as and when required.
Orders and allocates stationery to administration staff.
Conducts follow up on grocery purchases.
Loads and offloads stocks and equipment.
Conducts stock take for HQ groceries & stationery in collaboration with the Administration Officer.
Ensures offices and windows are opened, closed, and locked daily.
Ensures all lights are switched off before locking of offices: arming and disarming security alarm.
Checks and reports on alarm faults.