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Finance Assistant Intern - Education Coalition of Zimbabwe (ECOZI)

Location: Harare
Alert: Application Deadline Expired

Duties

The Finance Assistant is needed to provide finance and administrative support services. His / Her duties shall include:

  • Receiving all requests for payments and activities and ensuring that there is proper documentation supporting the requests before passing it on to the Finance Officer for review;
  • Working closely with the programs team and provide guidance in its spending and activity planning, supporting them with event arrangements;
  • Handle and maintain an efficient filing system of key documents (reports, projects activity documents, receipts, etc) ensuring the confidentiality and security of documents;
  • Assist in data capturing, preparation of disbursement requests and inventory management;
  • Scheduling and organizing weekly staff meetings, receiving and filing weekly meeting minutes;
  • Assist in the logistics needs of all staff pertaining to all travel;
  • Shall be responsible for receiving activity acquittals, ensuring that all activity receipts and activity reports are attached;
  • Shall be responsible for managing staff timesheets;
  • Workflow management (i.e advising on work / activities completed and work / activities pending);
  • Filing of statutory documents with ZIMRA and NSSA and ensure that the organization is up to date with statutory obligations.
  • Ensure that all financial transactions are carried out and recorded in accordance with accounting standards and in line with the organization's procedure and policies;
  • Prepare and share monthly monitoring report (expenses vs budget) to Management as per set deadlines;
  • Assist management and stakeholders in budgeting and budget realignment;
  • Review monthly / donor reports with relevant managers and point out areas with financial risks in line with donor conditions for managers to take proactive corrective action;
  • Preparation of various supporting schedules to the financial statements to facilitate annual and periodical audits;
  • Preparations of the payroll journal and monthly reconciliation of the payroll control code;
  • Cashflow management and bank reconciliations;
  • Support in Payroll administration and all human resources issues as may be required.
  • Any other relevant duties as may be required by management.

Person specification

The ideal candidate should possess a degree in accounting or any accounting qualification like ACCA, CIMA, and experience on NGO finance department is required; Knowledge and experience in computers (Microsoft Excel, Word and PowerPoint); Good typing skills; Strong written communication skills; Ability to work independently and to meet deadlines; Good analytical skills and attention to detail; Ability to work under pressure; Interpersonal skills; Ability to effectively communicate financial information to different audiences, both financial and non-financial; Requires knowledge and understanding of accounting packages like Pastel; Candidates must adhere to ECOZI Safeguarding Policy

To apply

Send your CV and application letter clearly indicating your expected salary to info@ecozi.co.zw Candidates with disabilities are encouraged to apply. Salary package will be revealed to the successful candidate only.

Alert: Application Deadline Expired

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