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Finance and Administration Officer - RPTC (Grade 6) - Southern African Development Community (SADC)

Location: Southern Africa

Job Summary

The Southern Africa Development Community Secretariat (SADC) is seeking to recruit highly motivated and experienced professionals who are citizens of Member States of the SADC to fill the following regional positions to its Organization Structure.

5. Finance and Administration Officer – RPTC – Job Grade 6

Please note that this position is based in Harare, Zimbabwe at the SADC Regional Peacekeeping Training Centre (RPTC)

Main purpose of the job: Under the overall supervision of Deputy Commandant the incumbent will facilitate an efficient and effective financial control, budgeting and treasury; payroll; human resources management and administration at the Centre.

Duties And Responsibilities

Main duties and responsibilities:

A: Accounting and Financial Management

  • Ensure accuracy and completeness of accounting entries in the accounting system and posting of journals.
  • Updates general ledger accounts and subsidiary ledgers to supporting schedules
  • Prepare monthly and quarterly management accounts for the Secretariat and supporting reconciliations
  • Compile statutory annual financial statements for the Secretariat and liaise with auditors/attend to their queries
  • Implement appropriate internal controls around financial accounting and reporting
  • Extract report of actual spend per activity and prepare variance analysis reports
  • Enforce appropriate measures to limit the amount of physical cash handling such as direct bank transfer payment
  • Make follow ups for timely imprest retirement
  • Review imprest retirement reports for completeness of the documents and approve refund/recovery
  • Prepare relevant expenditure control and analysis report for management
  • Authorise processing of payment request in the accounting system
  • Supervise the work of the Assistant Finance Officer and Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed
  • Prepare and submit expenditure control reports and other financial reports as required by management
  • Drive the implementation of auditor recommendations for better expenditure control
  • Coordinate financial and administrative planning
  • Prepare annual budgets and medium term revenue and expenditure framework for the Centre
  • Maintain sound records of all financial transactions in line with the SADC Financial Regulations
  • Manage payroll, payroll reconciliations, and related accounting matters
  • Manage debtors, creditors and relationships with bankers
  • To facilitate effective audit process at the Centre on financial transactions, plans and budgets; payroll and procurement and implement audit recommendations.

B: Human Resources and Administration

  • To facilitate recruitment of staff and provide human resources support in line with applicable Human Resources Policies
  • To manage assets and provide administrative support to the Centre in line with Administration Policies
  • To supervise and review performance of accounting finance and administration personnel at the Centre and recommended training and development plans to enhance efficient
  • To facilitate procurement of goods and services in line with Procurement Policy and Regulations
  • To provide technical advisory services on procurement, financial management, human resources and administration
  • Perform any other duties as may be assigned

Qualifications And Experience

Position Requirements

  • A professional accounting qualification and a member of an internationally recognised accounting body (such as CPA, CA, FCCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).

Experience

  • 7-10 years of relevant experience, preferably with a public organization working on public sector financial management.
  • Sound experience in preparing statutory accounts and facilitation of audits (external and internal audits)
  • Sound experience in budget management; human resources and administration; and procurement
  • Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement
  • Superior written and verbal communication skills

Competencies

  • Sound computerized accounting skills 
  • Ability to analyze financial data and to prepare accurate reports in a timely fashion
  • Good interpersonal skills
  • Experience with governmental/non-profit accounting principles and procedures.
  • Ability to develop and establish financial policies and procedures.
  • Ability to work independently, with little supervision.
  • Ability to effectively direct and supervise.
  • Knowledge of operating and capital budget concepts.
  • Competence in the use of Sun System Accounting Software 

How To Apply

The positions are open to qualified applicants who:

  • Are 50 years old or younger. This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 60 years.
  • Are from the following eligible Member States: Angola, Botswana, Comoros, Democratic Republic of Congo, Eswatini, Lesotho, Madagascar, Malawi Mauritius, Mozambique, Namibia, Seychelles, South Africa, United Republic of Tanzania, Zambia and Zimbabwe.

Closing Date and Submission of Applications: Applications must be submitted to the SADC National Contact Point https://www.sadc.int/opportunities/employment/national-contact-points / of the eligible Member States not later than or on 23 May 2022.

Applications should be accompanied by the following:

  • A cover letter stating the position that you want to be considered for and describe how your qualifications, experience and competencies are relevant to the position
  • Not more than five (5) pages updated curriculum vitae;
  • Certified copies of your degree(s), Diploma(s) and Certificate(s); and
  • Duly signed and completed SADC Application Form.

Should you be shortlisted, you will be required to produce evidence of educational and professional qualifications supporting your application, on the day of your interview.

Gender Mainstreaming

SADC is an equal opportunity employer and particularly encourages applications from female candidates.

If you are results orientated, you have a passion for the transformation and development of Southern Africa, and possess the required competencies, please submit your application.

Only applicants who meet the requirements of the SADC Secretariat and being considered for interview, will be contacted. Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

For further details on the position that you want to apply for, job profiles and SADC Application Form, refer to the SADC Website: www.sadc.int 

Details can also be obtained from the National Contact Point in your respective country.  

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