Childline Zimbabwe is a Private Voluntary Organisation which is registered under the laws of Zimbabwe, specialising in child protection, championing, guarding and protecting their rights through the provision of safe, confidential and child friendly reporting mechanisms centred around a free 24 hour counselling services. It seeks to recruit a qualified and experienced individual to take up the role of a Finance and Administration Manager for an upcoming USAID funded project: Sustaining Care and Support Services for Orphans and Vulnerable Children (OVC) and their Caregivers in an HIV Epidemic in Zimbabwe.
The Finance and Administration Manager shall be responsible for ensuring that the project functions efficiently and effectively in all financial, administrative and operational matters by ensuring that the project consistently and correctly implements sound financial, contractual and administrative operating systems and that project activities are implemented in compliance with the USAID award regulations and with Childline policies and procedures.
Duties And Responsibilities
Providing accounting and financial management services for the program.
- Maintaining and implementing the electronic and manual financial management processes (chart of accounts, document flow, document stewardship, filling, retrieval, and disposal process).
- Working with suppliers or vendors and consultants of accounting software’s to continuously develop information products and reports that simplify, add value and promote meaningful analysis of financial information and integration with other internally developed software and systems.
- Leading the opening, management and maintenance of all program bank accounts and maintaining regular contact with bank relationship managers to resolve any issues timely.
- Taking part in the development of new program budgets and annual budgets for the program in liaison with the senior management.
- Taking part in the preparation of advance cash requests to donors, based on program projections, and oversee the correct and accurate treatment of donor income, including disbursements for internal implementation.
- Reviewing program expenditures or payments processes to ensure correct, accurate, timely and compliant treatment of all expenses or payments.
- Reviewing the accounting ledgers and the maintenance of accurate and correct accounting information in a format amenable to easy reporting in line with policies and procedures.
- Checking the performance of bank reconciliations and balance sheet reconciliations in line with policies and procedures.
- Managing the month-end closure activities and ensure all month-end outputs are timely and correctly documented to inform accurate reporting.
- Managing the tracking and control of expenditures within the donor approved obligations and budgets through program meetings and make recommendations for timely corrective action.
- Reviewing activities to identify, manage and monitor fraud and corruption risks within the program.
- Leading program tax preparation, filing and reporting to ZIMRA and USAID or other donors as guided by relevant grant agreements.
- Reviewing the program and consortium readiness for audit, coordinate all audit activities with the compliance function and with external auditors and champion the timely implementation of compliance and audit recommendations.
- Providing timely and accurate financial management or financial reporting products to internal and external stakeholders in line with organizational policies and grant agreements.
- Implementing the Cash Management procedures and ensuring that they are respected.
- Ensuring the availability and safe keeping of the necessary cash.
- Authorising and making payment for purchases falling within the program.
Implementing Finance Internal Control Systems and make recommendations for change.
- Visiting project sites to monitor progress on projects and checking on the use of funds on these projects.
- Making recommendations to the Chief of Party based on experiences encountered in implementing the Cash cycle.
- Updating cash request and expenditures and request cash to ensure availability and the safe keeping of the necessary cash.
Managing the Finance team.
- Supervising and managing staff in the Finance Section of the OVC Programme.
- Participating in the formulation of personnel and administrative systems and policies and ensure implementation thereof.
- Managing, planning activities and coordinating tasks and assignments.
- Providing technical financial support to the program.
- Identifying the training needs of Finance and Administration team members.
Qualifications And Experience
- Advanced degree in Accounting and a Master’s degree in management or business-related field including membership with professional bodies in accounting such as CIS, ACCA, CIMA and CA.
- 10+ years of experience with 5 years of professional experience in project financial and administrative management.
- Experience with USAID-funded contract administration, proficiency in locating and interpreting applicable rules and regulations.
- Extensive knowledge of USAID financial management rules, regulations, and reporting requirements.
- Demonstrated experience managing sub-grants to partner organizations and proficiency in relevant accounting software’s and systems.
- Clean Class 4 Driver’s licence with at least 2 years driving experience.
How To Apply
To apply, please send your documents in PDF that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Childline Human Resources at firstname.lastname@example.org by end of day, Friday 22 April 2022. Applications should be clearly marked with the position applied for in the email subject line.
Childline is an equal opportunity organization and encourages both female and male candidates to apply. Only short-listed candidates will be contacted. Applicants will be considered on a rolling basis and shortlisting will proceed as applications are received. Zimbabwean candidates are encouraged to apply. This position is subject to the organisation securing the grant.