Job Description
Job Summary
Under the direction of the Administrative Officer, the Administrative Assistant will be responsible for the provision of administrative, procurement, and logistical services to the office.
Duties And Responsibilities
- Assists the Administrative Officer in arranging travel logistics for field office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups
- Handles all photocopying assignments, development and reproduction of documents for the field office
- Handles all payments for ZHI projects and ensure compliance with policies and procedures;
- Supports the Administrative Officer in the implementation of procurement policy and systems for ZHI procurement at field office level, including storage and delivery
- Assists in the development of specifications, terms and schedules.
- Compares bids received and presents recommendations on purchases to supervisor
- Supports in the maintenance of an efficient records inventory and storage of all office supplies
- Records minutes of staff meetings and circulates same amongst the staff of the zone
- Acts as a receptionist, answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence as and when required
- Performs office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment
- Supports the process of ordering and stocking of office supplies such as stationery, drinking water, and other utilities to support office operations
- Distributes mail and freight services, both domestic and international, and general site operations support
- Performs any other duties as assigned.
Qualifications And Experience
- A relevant Diploma/ Degree in Administration, Business Management or any equivalent
- At least 2 years of administrative support experience
- Proven experience in general administration, procurement, asset management and events coordination
- Must have exceptional organizational, analytical and troubleshooting skills as well as the ability to multi-task and to prioritize tasks
- Excellent oral and written communication skills
- Strong proficiency in MS Excel, PowerPoint and Word
- Excellent interpersonal skills.
How To Apply
To Apply Use Link: https://www.zhi.co.zw/vacancies/administrative-assistant-3/
Closing Date: 23 September 2022
